Annual Partners Conference for Long Standing Client

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The Brief
When their annual partners conference came round again our International Real Estate Consultancy clients were straight on the phone to Uptown Events! They needed a venue for 200-250 delegates for a whole day, complete with drinks and dinner in the evening and an outside area as well. The venue itself needed to generate a buzz amongst the delegates before they’d even set foot inside the conference

The Conference
Keeping all the client’s criteria in mind Uptown Events managed to offer a few different options before they decided on Lords Cricket Ground, renowned as the home of cricket and the game’s spiritual headquarters. With an early arrival time of 8.00 am we knew we had our work cut out for us. After a 2.30am (!) start for our crew we managed to totally transform the room. 16m of wall windows covered in black cloth, a 9m stage surround and lectern complete with microphones, state of the art projection screen and sound system along with surround sound set up for the break out rooms as well, meant that our client could not want for anything.

Knowing that each year a special speaker is recruited for the conference we made sure that DVDs could be integrated into the power point presentation, and ensured that we had the right PA systems in place ready for whoever they threw at us! This year’s speaker was Lars Haue-Pedersen, Director of TSE Consulting.

The entire stage set was designed exclusively for the client and constructed on site. Throughout the entire process the client had total control and worked in partnership with Uptown Events to ensure that the end result was exactly what they wanted and needed, overseeing every detail from size to colour to shape to positioning.

The package that Uptown Events managed to negotiate for the client included arrival refreshments, lunch and dinner as well as drinks and breaks throughout the day. Once the final session came to a close in the evening Uptown Events had arranged for a champagne and canapes reception in the historic Long Room, whilst groups of 30 delegates at a time went off for guided tours of the ground. Once all the groups had been on their tours the three course dinner was served and the evening swiftly drew to a close. All in all a very successful day, our client was delighted with our professionalism and the added bonus of the site tour meant that the conference had a lighter, more fun aspect to it as well! All the delegates went home with praise for the day’s event and Uptown Events felt their job here was done!

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