Planning and organising an event in another country brings a lot for your team to consider, especially if they’re unfamiliar with what London has to offer. So, choosing your DMC (Destination Management Company) wisely will ensure your planned event in London will not only be a huge success but it will also be an enjoyable experience to organise with a DMC. There’s a great deal your DMC is able to take care of for you and we’ve selected our top picks on what you should expect as a minimum.
To speak with our travel management group about your upcoming plans, please contact us now.
Hotel Organisation and Logistics
A top destination management company will have the most competitive rates with the very best hotels in London. Ideally, you’ll have a number of hotels to choose from with various upgrades / inclusions available. But, in addition to this your DMC in London will be able to organise those little extras, such as personalised room drops, VIP transfers and full logistic management.
Evening Event Organisation
Having an exceptional unique venue and supplier contact list is something every reputable travel management group will proudly boast about. It’s what makes organising an evening event, such as a Gala Dinner or Networking Drinks an exciting process and what turns the wildest ideas into an awe-inspiring reality. Your DMC should be able to plan a bespoke evening event in a stunning, iconic London venue, with room dressing, delicious food and surprise entertainment to make it a night to remember.
Conference and Speaker Arrangement
Organising a conference takes hours of work however, a DMC will be able to take care of every aspect of conference planning, such as venue sourcing, logistics, AV and production support, and attendee management. And much more. But, depending on the type of event you’re planning on hosting in London, it may make sense to have a professional paid speaker make an appearance. Thankfully, London is home to hundreds of seasoned political, academic, professional, and celebrity speakers. A travel management group will be able to source a number of speakers that best match the theme and audience of your event.
AV and Production Support
A professional AV installation at your conference will allow your attendees to really get the most out of the proceedings. Your DMC can assist you by designing a stage and installing all the required technology for presentations, such as screens and projectors, PA systems, lighting, autocue, and anything else your audience and speakers would require. Additionally, your London DMC should organise every aspect of your conference. So, think creative proposals, innovative designs, pre-conference support, and comprehensive management during your conference.
Managing Attendee Requests and Questions
Attendee requests can be endless, from umbrellas to ticket bookings, a destination management company will be able to handle attendees’ requests efficiently, either ahead of time or during your event.
Branding Support and Delivery
Branding throughout your event maybe a key area for you to be able to market the event further on social media or to just make the brand visible at the event.
There are various ways to subtly and also, not so subtly brand your event. Your London DMC will have all of the ideas of current branding trends for events and be able to assist you in event branding and departing gifts, at the most competitive rates possible.
Day Tours and Excursions
London and the home counties have some of the most extensive history, famous sites and beautiful scenery in the world to explore. A trip to London wouldn’t be complete without incorporating tours and excursions into the itinerary for your delegates and / or their spouses. Talk to your DMC to discover the exciting excursions they can arrange on your behalf.
If you need a professional DMC (Destination Management Company) that really knows London’s greatest offerings inside out, Uptown Events is here to help. To learn more about how we can help take care of all of your requirements, contact our expert DMC specialists today